Creating and Email Signature

Email Signatures can be created in the Sending and Preferences section of your account settings page or directly below the body of any email step in a campaign.

When you set up your Replyify account, your first default email signature is automatically created using the name and email address used in sign-up.  You can create as many signatures as you like to match your style.  Pro Tip - consider using multiple signatures in a campaign based on the content of your email.

Customizing an Email Signature

You can create as many email signatures as you wish with the ability to customize each signature depending on what you want the recipient to see.

  1. From Name: This is the name your recipient will see in the email preview of their inbox.  You can get creative here and test using your Full Name in one signature and something like 'Ryan from Replyify' in another. 
  2. From Email: If your email account has permission to send from multiple email addresses, you can create additional signatures for each email address you own.  For example, you may send your initial emails from your primary email name@company.com but later in the campaign, maybe you want to switch to sending from team@company.com.  You can add another email address you own here (insert add email link here).  If you you're trying to add an email address for another team member, you'll need to invite them here and check out this FAQ.(insert link for managing/sending from email addresses you don't own)
  3. Content: Add whatever information you want your contact to see like your name, title, company, address, and phone number.  You can use the text editor to insert links or make a word bold.  
  4. Images in signature: We currently support images in your signature.  You can upload or drag and drop an image into your signature by selecting the 'Image' button in the Signature Compose window (next to 'Link' and 'Unsubscribe Link').
  5. Adding an Unsubscribe:  It's good practice to provide the email recipient with a way to opt out of receiving emails from you in the future.  You can provide instructions like 'reply back if you don't want to hear from me again' or you can include an unsubscribe link.  For more info, see this FAQ on Unsubscribe Links.  
  6. Default Signature:  You can have as many signatures as you want, but only one signature can be labeled as your 'default signature'.  Your default signature will be added to all new emails unless you select a different signature to use or turn the signature off for a particular email in a campaign.
  7. Save Your Signature:  May seem obvious, but make sure you save a new signature before leaving the page.

Editing an Email Signature

You can edit a signature at any time by going to the Email Signatures section of your Sending and Preferences or by clicking the 'Change Signature' link below the body of any email step in a campaign.  All changes made to an Email Signature will be applied to any email that is using the template you edited.

Turning a Signature On or Off

When you add an email step to a campaign, you have the option to use a signature or send without a signature.  To select a different signature you previously created, click 'Change Signature' then click the green 'USE' button next to the signature you want to send from for this email step.

Sending From Multiple Email Addresses

If your email account has permission to send from multiple email addresses, you can create additional signatures for each email address you own.  For example, you may send your initial emails from your primary email name@company.com but later in the campaign, maybe you want to switch to sending from team@company.com.  You can add another email address you own here (insert add email link here).  If you you're trying to add an email address for another team member, you'll need to invite them here and check out this FAQ.(insert link for managing/snding from email addresses you don't own)

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